Approved: February 2013
ARTICLE I - NAME
The organization shall be known as the Utah Local Section of the American Industrial Hygiene Association.
ARTICLE II - PURPOSE
The purpose of the Utah Section shall be to promote the purposes of the American Industrial Hygiene Association (AIHA), as set forth in its Articles of Incorporation, within the geographical boundaries of Utah.
ARTICLE III - MEMBERSHIP
Section 1. On payment of local dues, any person having a professional interest in industrial hygiene may become a Member of the Utah Section of AIHA.
Section 2. Emeritus membership in the Utah Section may be extended to a member who has retired from the practice of the industrial hygiene profession, with approval of the Utah Section Executive Committee. An Emeritus Member retains all privileges of a member in the Utah Section but will not be assessed local dues.
Section 3. Additional classes of membership in the Utah Section may be created with the approval of the Board of Directors of AIHA.
ARTICLE IV - MEMBERSHIP MEETINGS
Section 1. Meetings of the Utah Local Section shall be held at the time and place designated by the Executive Committee.
Section 2. An Annual Meeting, at which the election of officers shall take place, shall be held in the month designated by the Executive Committee.
Section 3. Special meetings shall be called at the discretion of the President, with the approval of the Executive Committee, or in response to the written request of twenty percent (20%) of the members of the Utah Section in good standing.
Section 4. Notice of the time and place of any meeting shall be delivered by available means (examples may include mail, e-mail, etc.) not less than ten (10) days before the date of the meeting.
Section 5. The presence of twenty percent (20%) of the members of the Utah Section in good standing shall be required to constitute a quorum for any meeting.
ARTICLE V – Executive Committee
Section 1. The Executive Committee shall consist of the Officers of the Utah Section (President Elect, President, Past President, Secretary, and Treasurer) and three at-large Directors. The President shall serve as Chairperson of the Executive Committee.
Section 2. Any member of the Local Section in good standing is eligible to serve as an at-large member on the Executive Committee of the Local Section.
Section 3. Except as these Bylaws may require that action shall be otherwise authorized or taken, all authority and management shall be exercised by the Executive Committee.
ARTICLE VI – OFFICERS
Section 1. The officers of the Utah Section shall consist of the President, President-Elect, Past President, Secretary, and Treasurer.
Section 2. Only members of AIHA (National) may be elected as President-Elect, President, Past-President, Secretary, or Treasurer. No person shall serve as officer in the Local Section while concurrently serving as an officer in another local section. An officer need not reside or work in the geographic boundaries of the Utah Local Section.
Section 3. The officers shall be elected by ballot for terms of office as hereinafter provided, which terms shall begin and end on the date of the annual meeting. Each officer shall hold office until a successor shall have been duly elected or until death, resignation, or removal. The local section shall give AIHA notice of the names and addresses of the newly elected officers within 30 days of such election.
Section 4. A vacancy in office because of the death, resignation, or removal of an officer may be filled by the Executive Committee for the unexpired term. If the vacancy occurs in the office of President-Elect, the member appointed to fill the vacancy shall not automatically succeed the President, and the President for the following year shall be elected at the next annual meeting of the local section.
Section 5. An officer may resign by oral tender of resignation at any meeting of the Executive Committee or by giving written notice thereof to the Executive Committee. Such resignation shall take effect at the time specified and acceptance of such resignation shall not be necessary to make it effective.
Section 6. An officer may be removed, with or without cause, at a meeting expressly called for that purpose, by a two-thirds (2/3) vote of the Executive Committee.
Section 7. The President-Elect shall serve a one-year term of office. The President-Elect automatically shall succeed the President in office upon completion of the President’s term of office. The President-Elect is responsible for scheduling speakers at member meetings and shall perform any duties delegated by the Executive Committee or assigned by the President.
Section 8. The President shall serve a one-year term of office. The President shall preside at all meetings of the local section membership and of the Executive Committee and shall perform such other duties as may be directed by the Executive Committee. The President shall appoint, subject to the provisions of these bylaws, members and chairs of all committees. The President shall be an ex-officio member of all committees.
Section 9. The Past President shall serve a one-year term of office. The Past President shall serve as chair of the Nominating Committee. The Past President shall perform such other duties delegated by the Executive Committee or assigned by the President.
Section 10. The Treasurer shall serve a two- year term of office. The Treasurer shall receive, disburse, and be custodian of all funds of the local section. All disbursements shall be made upon authorization of the Executive Committee. The Treasurer shall prepare a preliminary annual financial report and submit the accounts of the local section for audit at the last meeting of the Executive Committee prior to the annual meeting of the local section. The Treasurer shall present a final annual financial report at the annual meeting of the local section. After the annual meeting of the local section, the Treasurer shall transmit to his/her successor in office all funds and property of the local section.
Section 11. The Secretary shall serve a two-year term of office. The Secretary shall give notice of all meetings of the local section and the Executive Committee; maintain an accurate list of the members and their membership status; keep a record of the transaction of business that may come before such meetings; and be custodian of the records of the local section. After the annual meeting of the local section, the Secretary shall transmit to his/her successor in office all records and property of the local section.
Article VII – AT-LARGE DIRECTORS
Section 1. The at-large directors of the local section shall be elected by ballot as hereinafter provided, for three-year staggered terms, with an equal number of at-large directors elected each year. The term of office of at-large directors shall begin and end on the date of the annual meeting. Each at-large director shall hold office until a successor shall have been duly elected or until death, resignation, or removal.
Section 2. An at-large director may resign at any time, either by oral tender of resignation at any meeting of the Executive Committee or by giving written notice thereof to the Secretary. Such resignation shall take effect at the time specified and acceptance of such resignation shall not be necessary to make it effective.
Section 3. The Executive Committee may, by a vote of two-thirds (2/3) of its members, remove any at-large director at a meeting expressly called for that purpose.
Section 4. The vacancy in office of any at-large director may be filled by vote of the Executive Committee. An at-large director elected to fill such vacancy shall be elected to the unexpired term of the predecessor in office.
Article VIII. Executive Committee support positions
Section 1. The Executive Committee can appoint individuals to manage standing and ad-hoc special programs (example: webmaster, education and outreach, etc.).
Section 2. Special program managers will be notified of the time and place of each meeting of the Executive Committee and will provide program updates.
Article IX. Executive Committee Meetings
Section 1. Meetings may be held in person or by some other means where officers and at-large directors can communicate with a quorum of other officers and at-large directors.
Section 2. As each member of the Executive Committee may be called at the discretion of the President on not less than five (5) days’ notice, the time and place of Executive Committee meetings shall be given not less than five (5) days before the date of the meeting, which notice need not specify the purpose of the meeting.
Section 3. The presence of a majority of the Executive Committee is necessary to constitute a quorum of a meeting. Each member of the Executive Committee shall be entitled to one vote. The act of a majority present at a meeting at which a quorum exists is the act of the Executive Committee.
Section 4. Electronic voting is acceptable. An electronic vote requires the action of a majority of the Executive Committee to constitute a quorum. Each member of the Executive Committee shall be entitled to one vote. The act of a majority of Executive Committee members voting, in which a quorum is established, is the act of the Executive Committee.
Section 5. Proxy voting shall not be permitted for any purpose.
ARTICLE X - LOCAL SECTIONS COUNCIL REPRESENTATIVES
Section 1. The President and President-Elect shall serve as representatives of the local Section on the Local Sections Council of AIHA provided that neither is an officer or director of AIHA, in which event the Executive Committee shall appoint another member as such representative.
Section 2. The representatives of the Utah section shall report at the Annual Meeting of the Local Sections Council on the activities of the Utah Section and report back to the Utah Section on the actions of the Local Sections Council.
ARTICLE XI - PUBLIC STATEMENTS
Section 1. The Local Section shall not issue or publish any public statement that uses any form of the name of AIHA on a policy or technical issue, other than issues which primarily affect the Local Section, without prior consent of the Board of Directors of AIHA.
Section 2. No public statement on any matter, which purports to represent the opinion of the Local Section, shall be issued or published, unless that statement has been authorized by the Executive Committee as expressing the opinion of a majority of the members of the local section.
ARTICLE XII - DUES
Section 1. Annual dues for the Local Section become payable on the first day of January each year. Dues per year shall be set by the Executive Committee. Dues are payable in advance and are not refundable.
Section 2. Members accepted for membership between January and June shall pay dues for a full year. Members accepted for membership between July and December shall pay dues for one-half of the year.
Section 3. Any member whose dues are unpaid on July 1 is not in good standing and shall have no vote or other privileges of membership in the local section. If the dues of any member are not paid within one year of the date due, the membership of the member in the local section shall be terminated subject to reinstatement as provided in Section 4.
Section 4. Any member terminated for nonpayment of dues may be reinstated at any time before the next annual meeting of the year following termination, by payment of dues in arrears together with the dues for the current year.
ARTICLE XIII - BALLOTS
Section 1. Officers and at-large directors of the Local Section shall be elected by ballot of the voting members of the Local Section. Names and supporting information of candidates will be distributed not less than 15 days prior to the annual meeting of the Local Section. Voting can be by electronic or paper ballot up to the day of the annual meeting. The President shall promptly report the results of the election to the AIHA.
Section 2. Any member whose dues are unpaid by July 1 of the current calendar year is not in good standing and shall have no vote.
Section 3. Except as provided in Article XV, a plurality of the ballots cast in an election of any officer or at-large director or in a referendum on any issue to be considered or action to be taken shall be effective to constitute the election of a person as an officer or at-large director of the Local Section and as a decision or act of the Local Section with respect to any issue to be considered or any action to be taken. In the event of a tie vote in any election of officer or at-large director, the tie shall be resolved by vote of the Executive Committee.
Section 4. The Executive Committee, at any time, may conduct by ballot a referendum of the membership in connection with any issue it may consider or action to be taken. Such ballot of referendum shall specify a deadline for its return.
Section 5. Any member eligible to vote, at any time, may on written request to the President require the Executive Committee to conduct a ballot referendum of the membership on any issue to be considered and/or action to be taken relating to the purposes of the local section. Such a request shall state with specificity the issues to be considered and/or the action to be taken and shall bear the signature of not less than five percent (5%) of members eligible to vote.
Article XIV—DISSOLUTION OF THE LOCAL SECTION
The Local Section shall only use its funds to accomplish the purposes specified in these bylaws. Upon dissolution, no part of the funds shall be used to the advantage of any single person or entity or be distributed to the members of the local section. In the event of the dissolution or final liquidation of the local section, its remaining net assets shall be distributed to such nonprofit corporations or associations as are exempt from Federal Income Tax under Section 501(c) of the Internal Revenue Code, as deemed appropriate by the Board of Directors of AIHA.
ARTICLE XV - AMENDMENTS
Section 1. These Bylaws may be amended or new Bylaws adopted by a two-thirds vote of the members of the Utah Section who respond to a ballot conducted in accordance with the provisions of Article XIII.
Section 2. Such amended or new Bylaws shall become effective upon approval by the Board of Directors of AIHA.