Proposed Bylaws Updates
ARTICLE I Name
ARTICLE II Purpose
ARTICLE III Membership
ARTICLE IV Membership Meetings
ARTICLE V Officers
ARTICLE VI Committees
ARTICLE VII Local Sections Council Representatives
ARTICLE VIII Public Statements
ARTICLE IX Dues
ARTICLE X Mail Ballots
ARTICLE XI Dissolution
ARTICLE XII Amendments
Article I
Name
The organization shall be known as the “AIHA ARIZONA LOCAL SECTION, INC.”
Article II
Purpose
The purpose of the local section shall be to promote the purposes of the American Industrial Hygiene Association (AIHA), as set forth in its Articles of Incorporation, within the geographic boundaries of the State of Arizona.
Article III
Membership
Section 1. Anyone residing within the geographic boundaries of the local section, may become a member of the local section upon payment of local dues. Subject to the approval of the local section executive committee, any member of AIHA living outside the geographic boundaries of the local section may become a member of the local section by giving written notice to the local section. Anyone may be a member of more than one local section.
Section 2. On payment of local dues, and the approval by a two-thirds vote of the local section executive committee, any person having a professional interest in industrial hygiene may become a member of the local section entitled to the privileges of local section membership. On payment of 50 percent of the local dues, and the approval by a two-thirds vote of the local section executive committee, any student having a professional interest in industrial hygiene may become a student member of the local section.
Article IV
Membership Meetings
Section 1. Meetings of the local section shall be held at the time and place designated by the executive committee.
Section 2. An annual meeting, at which the introduction of newly elected officers shall take place, shall be held approximately in the month of September.
Section 3. Special meetings shall be called at the discretion of the president with the approval of the executive committee or in response to the written request of 20 percent of the members of the local section in good standing.
Section 4. Notice of the time and place of any meeting shall be delivered by postal, electronic mail, or posted on the AZ AIHA website not less than 10 days before the date of the meeting.
Section 5. The presence of 20 percent of the members of the local section in good standing shall be required to constitute a quorum for any meeting.
Article V
Officers
Section 1. The officers of the local section shall consist of the president, president-elect, past-president, secretary, secretary-elect, treasurer, treasurer-elect, first-year director, and second-year director. Only members of AIHA National and Local Section may be elected as officers. No person shall serve as officer in more than one local section at the same time. An officer need not reside or work in the geographic boundaries of the local section. Officers shall be elected by the members of the local section approximately in May of each year, and the local section shall give notice of the names and addresses of the newly elected officers to the AIHA executive director within 30 days of such election. Only members of AIHA may be appointed as officers. The officers shall serve a one-year term unless a successor is elected and installed at a special election. The president elect automatically shall succeed the president in office upon completion of the president’s term of office. The secretary-elect automatically shall succeed the secretary in office upon completion of the secretary’s term of office. The treasurer-elect automatically shall succeed the treasurer in office upon completion of the treasurer’s term of office. The first-year director automatically shall succeed the second-year director in office upon completion of the second-year director’s term of office. Officers are expected to participate in at least 75% of the monthly Officer Board meetings during their term of office. If an Officer is unable to meet this expectation, the President will review the circumstances and determine appropriate actions which may include appointing a new member in the Officer’s position. Officers shall officially assume their term on September 1st of each year.
Section 2. A vacancy in office because of the death, resignation or removal may be filled by the executive committee for the unexpired term. If the vacancy occurs in the office of president-elect the member appointed to fill the vacancy shall not automatically succeed the president, and the president for the following year shall be elected at the next annual meeting of the local section.
Section 3. An officer may resign by oral tender of resignation at any meeting of the executive committee or by giving written notice thereof to the executive committee. Such resignation shall take effect at the time specified and acceptance of such resignation shall not be necessary to make it effective.
Section 4. An officer may be removed, with or without cause, at a meeting expressly called for that purpose, by a majority vote of the executive committee.
Section 5. The president shall preside at all meetings of the local section membership and of the executive committee and shall perform such other duties as may be directed by the executive committee. The president shall appoint a program committee, nominating committee, and such other committees as the executive committee may deem necessary for the orderly function of the local section. The president shall appoint members of the committees. All committee appointments shall be for a one-year term. The president shall be an ex-officio member of all committees.
Section 6. The president-elect automatically shall succeed the president in office upon completion of the president’s term of office. The president-elect shall perform any duties delegated by the executive committee or assigned by the president.
Section 7. The past-president automatically shall succeed their presidential term in office. The past-president is responsible for chairing the nominating committee. The past-president shall perform any duties delegated by the executive committee or assigned by the president.
Section 8. The treasurer shall receive, disburse, and be custodian of all funds of the local section. All disbursements shall be made upon authorization of the president. The treasurer shall prepare a preliminary annual financial report and submit the accounts of the local section for audit at the last meeting of the executive committee prior to the annual meeting of the local section. The treasurer shall present a final annual financial report to the executive committee at the annual meeting of the local section. After the annual meeting of the local section, the treasurer shall transmit to his successor in office all funds and property of the local section.
Section 9. The secretary or a member appointed by the secretary shall give notice of all meetings of the local section and the executive committee; maintain an accurate list of the members and their membership status; maintain a record of business transactions that may come before such meetings (i.e. meeting minutes); and be custodian of the records of the local section.
Section 10. The first-year director automatically shall succeed the second-year director in office upon completion of the second-year director’s term of office. The first-year and second-year directors are a point of contact with AIHA National to maintain the Local Section website, generate and manage the Local Section Newsletter and performs duties delegated by the executive committee or assigned by the president.
Article VI
Committees
Section 1. The executive committee shall consist of the officers of the local section, the immediate past president and other board members. The executive committee shall be responsible for governance and management of the local section and approval of new members. The president shall serve as chairman of the executive committee. The presence of a majority of the executive committee is necessary to constitute a quorum for a meeting. The act of a majority present at a meeting at which a quorum exists is the act of the executive committee. Each member of the executive committee shall be entitled to one vote. Meetings of the executive committee may be called at the discretion of the president on not less than seven days notice.
Section 2. The program committee shall consist of not less than three members. The president-elect shall serve as its chair. The program committee shall present a tentative schedule of programs for the year to the executive committee for its approval. On approval of the executive committee, the program committee will implement arrangements for the programs and provide the secretary with information to be circulated to the members of the local section.
Section 3. The nominating committee shall consist of two members appointed by the president at least 30 days prior to the annual meeting of the local section and the immediate past-president who shall serve as its chairman. The nominating committee shall nominate persons for officers of the local section, and it shall deliver its nominations for each office in writing to the secretary for circulation with the notice of the annual meeting. In addition to nominations made by the nominating committee, nominations may be received from the members not less than 30 days prior to the annual meeting.
Article VII
Local Sections Council Representatives
Section 1. The president and president-elect shall serve as representatives of the local section on the Local Sections Council of AIHA provided that neither is an officer or director of AIHA. Only the President is entitled to a vote. If the president cannot attend, he/she can give proxy rights to the President-Elect or another section member.
Section 2. The representatives of the local section shall report at the annual meeting of the Local Sections Council on the activities of the local section and report back to the local section on the actions of the Local Sections Council.
Article VIII
Public Statements
Section 1. The local section shall not issue or publish any public statement that uses any form of the name of AIHA on a policy or technical issue, other than issues which primarily affect the local section, without prior consent of the board of directors of AIHA.
Section 2. No public statement on any matter, which purports to represent the opinion of the local section, shall be issued or published, unless that statement has been authorized by the executive committee as expressing the opinion of a majority of the members of the local section.
Article IX
Dues
Section 1. Annual dues for local section membership become payable on the first day of January of each year. The dues per year shall be set by the executive committee and approved in accordance with the procedure set forth in Article X.
Section 2. Members accepted for membership between January and June shall pay dues for a full year. Members accepted for membership between July and December shall pay dues for one-half of the year.
Section 3. Any member whose dues are unpaid on March 1 is not in good standing and shall have no vote or other privileges of membership in the local section. If the dues of any member are not paid within one (1) year of the date due, the membership of the member in the local section shall be terminated subject to reinstatement as provided in Section 4 of this Article.
Section 4. Any member terminated for nonpayment of dues may be reinstated at any time before the next annual meeting of the year following termination, by payment of dues in arrears together with the dues for the current year.
Article X
Mail Ballots
Section 1. Officers of the local section shall be elected by postal or electronic mail ballot of the voting members of the local section distributed not less than twenty (20) days prior to the annual meeting of the local section, and these ballots shall specify a deadline for return. The president shall promptly report the results of the election to the executive director of AIHA.
Section 2. The executive committee, at any time, may conduct by mail or electronic ballot, a referendum of the membership of the local section in connection with an issue it may consider or action to be taken. Except as provided in Article XI, a plurality of the mail or electronic ballots cast in an election of any officer or in a referendum on any issue to be considered or action to be taken shall be effective to constitute the election of a person as an officer of the local section and as a decision or act of the local section with respect to any issue to be considered or any action to be take. In the event of a tie vote in any such mail or electronic ballot, the tie shall be resolved by vote of the executive committee.
Article XI
Dissolution
The Local Section shall use its funds only to accomplish the purposes specified in these bylaws. No part of the funds shall be used to the advantage of any single person or entity or be distributed to the members of the local section. In the event of the dissolution or final liquidation of the local section, its remaining net assets shall be distributed to such nonprofit corporations or associations as are exempt from Federal Income Tax under Section 501(c) of the Internal Revenue Code, as deemed appropriate by the AIHA Board of Directors.
Article XII
Amendments
Section 1. These bylaws may be amended or new bylaws adopted by a two-thirds vote of the members of the local section who respond to a mail or electronic ballot conducted in accordance with the provisions of Article X.
Section 2. Such amended or new bylaws shall become effective upon approval by the board of directors of AIHA.
Dated March 2014